General Expectations For Board Positions & Members

Directors are expected to:

• Support fundraising initiatives for the CCAEFS Bridgeland Campus.

• Respond to communications (including emails) within 72 hours of receipt.

• Attend CCAEFS meetings and submit required reports.

• Participate actively in AGLC Casino events.

• Stay current with policies and assist in updating internal processes as needed.

• Collaborate on preparing an annual work plan that aligns with the CCAEFS strategic plans.

• Communicate regularly with the School Council and Administration on behalf of CCAEFS.

• Mentor committee members as necessary.

• Contribute content for the website and newsletters.

• Oversee the annual budget, ensuring event coordinators are aware of and adhere to the budget.

• Have fun and maintain a positive, collaborative attitude.

Role Descriptions

a. President

The President shall have general knowledge of all activities of the Association and will carry out duties assigned by the Association.

• The President shall call all meetings of the Board and shall preside at all General Meetings of the Membership and Meetings of the Board.

• The President will be the chief spokesperson for the Association, unless otherwise delegated.

• The President shall be copied on all Association communications and will review any communications to the membership, parent body, school community, or public prior to distribution. The Vice-President shall also be included in the review.

• The President shall have a vote at any meeting.

• The President will be an ex-officio member of all Committees.

b. Vice-President

The Vice-President shall assist the President in all Association activities and will carry out other duties assigned by the President.

• In the event of absence, resignation, incapacity, or extended leave of absence of the President, the Vice-President shall fulfill the responsibilities of the President until the next elections at the AGM. The President's position remains vacant until a new President is elected.

• In the absence of both the President and the Vice-President from meetings, a Chair may be elected or appointed at the meeting to preside.

• The Vice-President will be copied on all Association communications and will review any communications to the membership, parent body, school community, or public prior to distribution.

c. Treasurer

• Receive all monies paid to the Association and be responsible for the deposit of the same in whatever Bank, Trust Company, Credit Union, or Treasury Branch the Board may order.

• Properly account for the funds of the Association, keep such books as may be directed, and disburse funds as required.

• Present a full, detailed account of receipts and disbursements to the Board whenever requested. Prepare for submission to the Annual General Meeting of the Membership a duly audited statement of the financial position of the Association and submit a copy to the Secretary for the records of the Association.

• Prepare and submit, with Board approval, any financial reports required by organizations and agencies in a timely manner.

• The signing authorities for the financial accounts will be a minimum of two elected Officers of the Association.

d. Secretary

• It shall be the duty of the Secretary to attend all General Meetings of the Membership and meetings of the Board, to keep accurate minutes of the same, and to prepare these for distribution.

• The Secretary shall have charge of all the correspondence and/or documentation of the association and be under the direction of the President and the Board.

• The Secretary shall keep a Register of Members of the Association and their contact information, as required by the Societies Act, and shall send all Association correspondence/notices as required.

e. Casino

• The Casino Director manages the AGLC obligations of the Association.

• Owns the application process for registering for a AGLC Casino event.

• Supports the society in applying for and obtaining licenses for raffles and 50/50 draws.

• Ensures compliance with any required financial reporting and submits reports as needed.

f. Officers and Directors at Large

All Members of the Board will:

• Attend Annual, Regular, and Special General Meetings of the Membership.

• Be prepared for, attend, and actively participate in all Meetings of the Board.

• Actively support the initiatives and actions of the Association.

• Approve, where appropriate, policy and other recommendations received from the Board and its standing committees.

• Review the Bylaws and recommend Board-approved Bylaw changes to the membership.

• Review the Board's structure, approve changes, and prepare necessary Bylaw amendments.

• Participate in the development of the Association's plan and annual review.

• Review the annual budget for the Association and submit it to the membership for approval.

• Assist in developing and maintaining positive working relations among the Board, committees, School, and School Council to support and enhance education in the school community.

• Allow for opinions and positions of all Members to be voiced and heard in a safe, respectful environment.

• Act as a leader and an ambassador of the Association.

• Strive to reach consensus in all areas. If a consensus cannot be reached, Board Members will accept, and adhere to, the majority decision of the Board.

• Address operational concerns openly and with input from Board Members.

• Address personal concerns relating to Board Members' roles privately, constructively, respectfully, and in a timely manner.